Air Acro Gymnastics Ltd

Terms & Conditions

Last updated: May 2026

These Terms & Conditions apply to all participants, parents/guardians, and members of Air Acro Gymnastics Ltd (“AirAcro”, “we”, “us”, “our”).

1. Club Details

Club Name: Air Acro Gymnastics Ltd
Company Type: Private Limited Company
Company Registration Number: 16837367
Address: Home Farm, Slaugham Road, Staplefield, Haywards Heath, West Sussex, RH17 6AP
Email: info@airacro.com
Telephone: +44 7404606869

2. Acceptance of Terms

By registering with Air Acro Gymnastics, booking a taster session, attending classes, or submitting our Welcome Pack, you confirm that you have read, understood, and agree to these Terms & Conditions.These Terms & Conditions should be read alongside:

• Our Welcome Pack (registration form)
• Our Privacy Policy
• Our Photography & Video Consent Form
• Our Safeguarding Policy

3. Membership & Eligibility

AirAcro offers classes for participants from 0 years through to adults.All membership class participants must be registered with British Gymnastics (BG) and hold valid BG membership at all times while participating, as this provides insurance cover.Participation will not be permitted without active BG membership.Parents/guardians are responsible for ensuring BG membership remains current.

Re-Joining Policy

If a participant leaves AirAcro for any reason, including cancellation or non-payment of fees, they will:

• Be removed from their class place immediately
• Be required to wait a minimum of 3 months before applying to re-join
• Be placed at the bottom of the waiting list for any future available space

Previous membership does not guarantee a future place within the club.

Recreational Class Age Requirement (4–7 Years)

Children joining our 4–7 years recreational classes are eligible to start from the first full term following their 4th birthday. Children will not be permitted to start earlier than this.This policy is in line with British Gymnastics guidance and is intended to support the safety, wellbeing, physical development, and readiness of young children for participation within this class level and age group.

4. Taster Sessions

We offer taster sessions upon request.Taster sessions are:

• £10 per session
• One-off
• Must be booked and paid for in advance
• Subject to availability

A taster session does not guarantee a permanent place.Taster sessions are offered in a suitable recreational class only.

5. Class Allocation & Squads

Class placement is determined by coaches only.Movement between classes or age groups is based on:

• Ability
• Development
• Safety
• Coach assessment

Squad classes are invitation-only.Invitation to a squad is entirely at the discretion of the coaching team.Participation in development groups does not guarantee future squad placement.

6. Registration & Medical Information

All participants must have a completed Welcome Pack before attending.Parents/guardians must:

• Provide accurate medical information
• Inform AirAcro immediately of any changes

We reserve the right to restrict or refuse participation if a participant’s health or safety may be compromised.

7. Fees & Payments

Payment Structure

Fees are calculated over 50 operational weeks per year.We close for 2 weeks at Christmas.Monthly fees are therefore the same each month, regardless of the number of classes in that month.

Exception – Pre-School (AirMini’s) Classes

Pre-School classes operate on a term-time only basis and follow local school term dates.These classes run for approximately 39 weeks per year and do not take place during school holidays.Fees are spread evenly over 12 months and must be paid monthly via standing order.

Initial Invoice

Upon class offer, an initial invoice will be issued. This may be a pro-rata amount if starting mid-month. Where applicable, the initial invoice will also include a pro-rata Annual Club Membership Fee (see section 8).

Payment must be made:

• Within 7 days, or
• Before the first class, whichever is sooner

Payment of the initial invoice confirms and secures the participant’s place.

Standing Orders

All ongoing fees must be paid by monthly standing order.Standing orders must be:

• Set up by the parent/guardian
• Paid in advance
• Scheduled for the 1st of each month
• Maintained as a recurring monthly payment to retain the participant’s place

Monthly fee amounts will be provided directly by email.Prices are clearly displayed on our website.A participant’s place within a class is secured only through continuous monthly payment, regardless of attendance.Fees remain payable whether or not the participant attends classes, including absence due to illness, holidays, or personal circumstances.

Failed, Missed, or Cancelled Payments

If a standing order payment is not received on the 1st of the month, the participant will be treated as having left AirAcro and their place will be forfeited immediately.This includes:

• Missed payments
• Cancelled standing orders
• Partial payments
• Failed bank payments

AirAcro operates a strict no-pay, no-train policy.Where payment is not received:

• Attendance will not be permitted
• The participant’s class place will be released
• The participant will be subject to the club’s re-joining policy, including:
• A mandatory 3-month waiting period before re-applying
• Placement at the bottom of the waiting list

Non-payment does not pause or reserve a place within a class.

8. Annual Club Membership Fee

All participants are required to pay an annual Air Acro Gymnastics Club Membership Fee.

The annual club membership fee is £15.00 per participant.

This fee is payable annually on 1st April.

Participants joining after the 1st April, will pay a pro-rata Club Membership Fee based on the month in which they join, as follows:

April: £15.00

May: £13.75

June: £12.50

July: £11.25

August:£10.00

September: £8.75

October: £7.50

November: £6.25

December: £5.00

January: £3.75

February: £2.50

March: £1.25

The club membership fee contributes towards:

• Club administration
• Equipment upkeep and replacement
• Coach development
• Safeguarding and operational costs
• The ongoing development and future growth of Air Acro Gymnastics

The annual club membership fee is non-refundable, including in cases of cancellation or non-attendance.Membership is required in addition to British Gymnastics membership.Failure to pay the annual club membership fee may result in suspension of participation until payment is received.

9. Refunds, Cancellations & Missed Classes

Classes are non-refundable.Fees must be paid until the end of the calendar month, whether or not the participant attends.Missed classes due to illness, holidays, or personal circumstances are not refundable.If AirAcro cancels a class, we will offer:

• A make-up session, or
• A class credit

10. Cancellation of Membership

We require one month’s written notice to cancel membership.Notice must be sent to info@airacro.com.Standing orders must be cancelled by the parent/guardian only after the required notice period has been completed.Fees remain payable during the notice period.Failure to maintain monthly standing order payments will be treated as immediate cancellation of membership and loss of the participant’s place, subject to the re-joining policy outlined in Section 3.Following cancellation, the re-joining policy outlined in Section 3 will apply.

11. Health, Safety & Risk

Gymnastics involves inherent risks.AirAcro:

• Employs British Gymnastics qualified coaches
• Regularly inspects and maintains equipment
• Follows BG safety guidelines

Parents/guardians acknowledge and accept the inherent risks associated with gymnastics participation.Nothing in these Terms excludes or limits liability for death or personal injury caused by negligence, or any liability that cannot be excluded under UK law.

12. Insurance

AirAcro holds appropriate gymnastics and public liability insurance.Participant insurance is provided through British Gymnastics membership.

13. Behaviour & Conduct

We expect respectful behaviour from:

• Gymnasts
• Parents/guardians
• Spectators

We reserve the right to:

• Issue warnings
• Suspend participation
• Terminate membership

for behaviour that is unsafe, disruptive, abusive, or contrary to club values.

14. Safeguarding & Child Protection

AirAcro is committed to safeguarding children and vulnerable adults.We have a British Gymnastics affiliated Welfare Officer.All concerns will be managed in line with BG safeguarding procedures.Our full Safeguarding Policy is available separately.

15. Photography & Video

Photography and video may be taken by AirAcro during sessions and events.Use is governed by our Photography & Video Consent Form.Photography or video recording by parents, guardians, or spectators inside the gym is strictly prohibited unless prior permission has been granted by AirAcro.Any unauthorised filming or photography may result in removal from the premises and/or further action in line with safeguarding policies.

16. Personal Property

AirAcro accepts no responsibility for loss or damage to personal belongings brought onto the premises.

17. Data Protection

Personal data is handled in accordance with UK GDPR.Please refer to our Privacy Policy for full details.

18. Changes to Terms & Conditions

We reserve the right to update these Terms & Conditions. Updated versions will be communicated and/or published.Continued participation constitutes acceptance of updated terms. This version includes updates to re-joining policy, payment requirements, Annual Membership Fee and pro-rata membership structure, Pre-School class structure, recreational age eligibility, and photography rules effective May 2026.

19. Governing Law

These Terms & Conditions are governed by the laws of England and Wales.